Traditionally, Access is known as a desktop database system because its functions are supposed to be performed on one computer (not like server-user systems where the database application is installed on one server and then on several other systems Is available).

Access vs. Excel

Access allows you to restrict the information a user can enter in each field and link similar information across multiple tables, as well as a variety of features such as forms, reports, and more.

Access file format

When you save a database in Access, it is saved in .accdb format. But if you have trouble opening these files, you can save it in an older version of Access. We Iranians usually install Access software with the complete Office package, but if you want to download it separately, it can be downloaded from the Microsoft website .

How to create a database in Access

You can create an empty database or a database based on a template. A template is actually a pre-built database. To create a database, just create an empty database. From the File option, enter the New menu .

Click on the Blank desktop database option to create a new database.

Name the database and your database is ready to enter the information you want!

Every time you work with your database, you are working with a lot of information. Fortunately, Access software makes it easy to manage this information. In this lesson you will learn how to open and close databases and close and save information.

• During this tutorial we will use a sample database.
• If you want, you must download our sample Access database .
• To open the example you need to install Access2013 on your computer.

To open an existing database:

You must open your database before entering data or changing your data.

1. Select the file tab to go to the Backstage view.

2. Click the Open option .

3. Select Computer  , then click Browse .

4- A dialog box will open. Select the database and then click Open .

5. One or more warning messages may appear when you open your database. If the database has custom functions, a yellow bar with a security alert will appear below the bar. If you trust your database source, click Enable Content to display the information correctly.

6. After activating all the contents in the database, a message may ask you if you want to create a valid document from the database? Click Yes if you want this request to be automatically activated every time you open all the content .

You may also be asked to log in to the database. Select your name in the login list. If your name does not appear, click Add user to add your information .

To close a database:

1. Select the File tab to go to the Backstage view.

2. Select the Close option.

3- If you have an unsaved subject, a dialog box will be displayed for each of them asking you if you want to save that subject? Select Yes to save the subject and select No to close the subject without saving, or Cancel to cancel opening your database.

Working with topics:

It is very useful if you think that your database is a large folder where information is stored. The data is in database subjects. Access software uses each of these themes as separate documents, meaning you have to open them separately and save them to work with.

You may find that this lesson has no instructions for saving a database. This is because you cannot save the entire database at one time. Instead you have to save the topics in the database separately.

To open a topic:

1- In the Navigation section , double-click on the desired subject.

2. The subject appears as a Tab in the document tab bar.

3- By default, the last opened topic appears in the main window as the current topic. To view another open topic, click its bar in the document tab bar.

Save a topic:

Any changes you make to any subject must be saved before closing the database. Remember that quick and accidental storage can often ruin your work. However, when you try to close your database, you are asked to save any unsaved tasks.

To save a new topic:

1- Click on the Save tab in the document tab bar to save the topic you want.

2. Click the Save button in the quick toolbar or press Ctrl + S on your keyboard.

3- The first time you review a topic, you will be asked to name it, enter the name of the topic you want and then click Ok .

4- The subject is saved. To save any changes to the theme again ordered the Save button.

To close a topic:

1. Select the topic you want to close, then click the X on the right side of the document bar.

2- If there is an unsaved change in the subject, you will be asked to save it. Select Yes to save the subject, No to close the subject without saving changes, and Cancel to leave the subject. You can also close a topic by right-clicking on its tab in the Document toolbar and selecting Close. Use Close to close all open threads.

To rename a topic:

1- If the topic you want to rename is open, close it.

2. In the Navigation section, right-click on the desired topic and select the Rename option.

3- Type the new name of the subject and then press the Enter key.

In the same way, you can manage databases and objects in your access software quickly and easily . If you have any questions, please post them in the comments section.

Organizing and organizing information becomes very important when you give a lot of content to the page. You can quickly reorganize a page by sorting the data.

For example, you can organize and sort the list of contact information by last name. Content can be arranged alphabetically, numerically, and in several other ways. 

Types of sorting

When sorting data, it is important to first decide whether to apply this order to the entire page or just to a row of cells.

   Page categorization organizes all the data on the worksheet with one column. When the classification is done, the information for each row is put together. In the following example, the contact name column (column A) is arranged alphabetically to indicate names.

   Row sorting organizes data in a row of cells, which can not affect the contents of other worksheets when working with a page that has multiple lists.

Sort a page

In our example, we ordered the T-shirt alphabetically by last name (column C).

1. In a column, select the cell you want to sort. In our example, we have selected cell C2.

2. Select the DATA bar on the ribbon. Then click the command (top to bottom) to sort from letters A to Z, (bottom to top) to sort from letter Z to A. In the example we have selected the top-down command.

3. The worksheet will now be sorted by the selected column. In our example, the worksheet is now sorted by last name.

Sort a row

In our example, we have selected a separate list of T-shirt order forms to sort the number of T-shirts ordered on different dates.

1. Select the cell row you want to sort. In our example, we have selected cell rows A13 to B17.

2. Select the DATA bar on the ribbon. Then the SORT command.

3. The SORT table appears, select the COLUMN section to sort it. In our example, we want to sort the data by the number of t-shirt orders. So we have selected ORDERS.

4 – Specify that the data is written from top to bottom or bottom to top. In our example, we have selected from the smallest to the largest size.

5. OK when you have made your selection.

6- Cell rows will be arranged in the selected column. In our example, the order column is selected from the shortest to the longest. Note that other worksheet content is not affected by this sort.

If your data is not sorted correctly, check the cell values ​​again to make sure they are entered correctly on the worksheet. Even a small letter can be a problem when arranging a large worksheet. In the following example, we forgot to put a dash in cell A18, which caused our sorting to be incorrect.

Custom sorting

Sometimes you may find that the default sort options do not sort the data as you need it. Fortunately, Excel allows you to create an order list where you can specify your sort order. In the example below, we want to sort the worksheet by the size of the T-shirt (column D). A typical order arranges sizes alphabetically, which may be incorrect. Instead, we will create a custom list that sorts the sizes from smallest to largest.

1. In a column, select the cell you want to sort. In our example, we have selected cell D2.

2. Select the DATA bar, then click the SORT command.

3- The SORT table will appear. Select the column. From the ORDER section, select the custom list (CUSTOM LIST). In our example, we have selected the sort by t-shirt size.

4. The CUSTOM LIST table will appear. From the CUSTOM LIST menu, select NEWLIST.

5. Type the goods in the desired order list in the LIST ENTERIES section. In our example, we want our data to be sorted from smallest to largest by T-shirt size. So we type SMALL, MEDIUM, LARGE, and X-LARGE, while after each product, we press the ENTER key on the keyboard.

6. Click ADD to save the new sort command. The new list will be added to the custom lists. Make sure the new list is selected, then OK.

7- The custom list box will be closed. OK again to apply the new sort.

8. The worksheet will be sorted by custom command. In our example, the worksheet is now sorted from smallest to largest by T-shirt size.

Sort by cell formatting method

You can also choose to sort your worksheet by formatting, rather than cellular content. This can be extremely useful. If you add color encoding to the main cells. In the example below, we sort through cell dye to find out which T-shirt orders are late.

1. In a column, select the cell you want to sort. In the example we have selected cell E2.

2. Select the DATA bar and then click the SORT command.

3- The SORT table will appear. The column in which you want to sort. Select, then select to sort by cell color, font color, or cell symbol in the SORT ON field. In our example, they are selected according to the payment method (column E) and cell color.

4. From the ORDER section, select a color to sort, in our example, we have selected bright red.

5- OK. In our example, the worksheet is now sorted by cell color, and the red cells are up. This allows us to see which ones still have arrears.

Sorting levels

If you want to have more control over how your data is organized, you can add several levels. This allows you to organize your data in more than one column.

• Add a level
• In our example, we have selected the worksheet based on the HOME ROOM number (column A).
• Then last name (column C)

1. In the column you want to arrange, select a cell. In our example, cell A2 is selected.

2. Click the DATA bar and then select the SORT command.

3- The SORT table will appear. Select the column. In our example, we chose with HOME ROOM #.

4. Click ADD LEVEL to add another column.

5. Select the next column and then OK. In the example we have selected according to the last name (column C).

6. The worksheet will be arranged according to the selected command. In our example, the HOME ROOM numbers are arranged numerically. Students are also sorted alphabetically by last name.

If you need to change the order of multiple levels, an easy way to control which column is sorted first.

Just select the desired column, then click the up or down arrow to adjust its priority.

If you want to share information from your database with someone but you do not want that person to work with your database, you should use “Create Report”.

Reports allow you to organize and present your data in a friendly and informed format. Access software makes it easy to create and organize reports using any questionnaire or table in your database.

In this lesson, you will learn how to create, edit and print reports. Note that you can learn access software with these training packages in the shortest possible time, without the need for different classes or online websites !

Reports provide database components in easy-to-read and printable formats. Access allows you to create reports from both tables and questionnaires.

1. Open the questionnaire or table that you want to use in your report. We want to print a list of biscuits sold. So we open the baked biscuits questionnaire.

2. Select the create key on the bar. Place the report group and then click the report command.

3. Access will create a new report based on your purpose.

4- It is possible that some of your data will be on another part of the page break. To repair it, re-measure your part. Simply select a part. Then click and drag its edges until it reaches the desired size. Do the same for the next episodes to get fit.

5. To save your report, click on the save command in the quick access toolbar. When prompted, type the name for your report, and then click OK.

6. Like all questionnaires and tables, reports can be sorted and filtered. Simply click on the section you want to sort or filter, and then select the desired options from the menu.

Delete episodes

You may find that your report contains some areas that you do not really want to review. For example, the report contains a zip code that is not required in the order list. Fortunately, you can delete parts of the report without affecting the table or query where you saved your data. To delete a section in a report:

1. Click on any cell in the section you want to delete, then press the delete button on the keyboard.

2- This part will be deleted.

3. When you delete a part, make sure you delete the main part. Simply select the heater and press the delete button.

Print and save reports in the print review section

While you want to print reports using commands on the back page. You can use the print forecast page. The print background shows you how your report appears on the printed page. It also allows you to display your report, print it, and even print it as a separate file.

To print a report

1. Form the Home key. Click on the view command and select the print background. Your report will be displayed as it appears on the printed page.

2- If necessary, change the page size, margin width, and margin length using the commands on the bar.

3- Click on the print command.

4- The print dialog box will appear. Set any desired printing options. And then click OK.

5- The report will be printed.

Information storage

You can save reports in another format so they will be visible outside of Access. This is called file exporting, and allows you to review and even convert reports to other formats and applications. Access offers reports for you to save your report in Excel file, text file, PDF, and HTML documents. Try different output options to select the most appropriate one.

A report to Export

1. Click the View button on the View command and select the print background from the list.

2. Put the grouped data on the tape.

3- Select one of the file type options, or click on the word more to see the options to save your report in Word or HTML.

4- The dialog box will appear. Select the location where you want to save the report.

5. Select the file name for the report and then click Publish.

6. A dialog box will appear informing you that your file has been saved successfully. Click Close to return to your report.

In this lesson, you will learn how to design or create a simple one-table question. During this period, we use a sample database. If you want to track this, you need to download the Access 2013 sample database. Access 2013 is installed on your computer to open the sample.

What are queries (queries, queries)?

Questionnaires are a search method for collecting information from one or more tables. Running a questionnaire is like asking detailed questions about your database. When creating a questionnaire in Access, you will be defining specific research and search terms in order to find the exact data you want. As mentioned above! In principle, it can be said that a question is asked using these query forms. You ask the database: “Who are my customers in Isfahan?

How are queries or questions used?

Queries are much more powerful than the simple searches or filters you use to find data within a table. This is because queries design their information from multiple tables. For example, while you use a customer table search to find a customer’s name in your business or a filter on the order table to check orders made over the past week, you cannot be a customer And look at the orders at the same time.

However, you can run a query to find the name and phone number of each customer who has made purchases in the past week. A well-designed question can give you information that you could not find just by looking at the data in your table.

When you run a query, the results are presented in a table, but when you design a case, you use different perspectives. This is called a question design point of view and allows you to see how your questions fit together. Click the buttons in the interaction below to learn how to control the query table design view.

Query a table

Let’s get acquainted with the process of creating a query by making the simplest possible query, query a table. We run the query on the bakery database client table. To say that our bakery is holding a special event, we want to invite customers who live near us because they are the most people who come and go here.

This means that we want and need to invite only customers who live nearby. If you think this sounds like filtering, yes you are right. A single-table query form is actually an advanced filter used for a table.

To build a simple single table question

1. Select the create key on the bar and place the Query group.

2- Click on the query design command.

3- Access to the query design perspective will change. In the dialog box that will be displayed, select the table on which you want to run the query. We are running questions about our customers, so we will select the customer table.

4. Click on the word Add, then select Close.

5. Select the selected table as a small window in the object relationship pane. In the table window, double-click on the name of the string you want to include in your query. They will be added to the design grid at the button of the page.

In this example we want to send the invitation to customers who live in a certain area. Therefore, we consider the name, surname, street address, city and postal code. We do not plan on calling or emailing our customers. So we do not have to consider the contact number and email.

6- Set the search criteria by clicking on the cell in the criteria: the row of each string you want to filter. Type the criterion on each string you want in the criterion: Arrange the row of your question to consider the results that will meet all the criteria.

If you want to set multiple criteria but do not need the documents shown in the results that you want to meet all of them, type the first criterion in the criterion: row or additional criterion in Or, or the following rows and rows It.

To perform this single-tabular query, we will use a simple search criterion.

• We want to find customers who live in Raleigh, so we type in Raleigh. By typing this word in the quotation marks, we retrieve all the documents that exactly match the word Raleigh in the city price.

• Some customers who live somewhat close to this, and we want to invite them as well. We will add postal code 27513 as another criterion. Because we want to find customers who either live in this area or are in this zip code. We type this code.

7- After setting the criteria, run the questionnaire by clicking on the execution command on the drawing bar.

8. The results of the questionnaire will be displayed in the Datasheet view, which looks like a table. Click Save in the quick access bar to save your questionnaire. When the name appears, type the name you want and then click on it.

In the previous lesson, you learned how to design a simple single-tabular query form. Most of the query forms you design in Access probably use multiple tables, which allows you to answer more complex questions.

In this lesson you will learn to design multiple query forms. If you want to accompany us, you need to download the simple Access 2013 database. You need to install Access 2007 to 2016 on your system to open this example.

Design a multi-tabular query form

Inquiry forms can be more difficult to understand and create if you do not have a good way of finding them. A single-tab query form can be somewhat simple, but to create a stronger query form, you need to pre-design the query form.

Schedule a query form

Here are four steps you can take when planning a query form that uses more than one table:

1- Ask carefully! Creating a query form is more complicated than asking a question, but it is essential for a useful query form if you know exactly what question you want to answer.

2- Identify! Identify any information you want to include in the results of your query form. What information does this section contain?

3- Find it! Put the fields you want in your query form. Which tables contain these items?

4- Set the standard! Determine the criteria by which the information in each section is met. Think about the question you are asking in the first step. Which part do you need to search for specific information? What information are you looking for? How do you search for it?

This process may seem concise at first, but once we get into the process of planning for a multi-table query form, you need to understand how querying the query form can make it so much easier.

Schedule a query form

Let’s start with the query form planning process that we run in the bakery database. As the steps of the planning process are called step by step, think about each part of the planning process that can be used to execute another query form.

Step 1 – Specify the exact point of the question you want to ask

The bakery database contains many customers, many of whom were not customized but are on our database list. They registered for our email list. Many live outside the city limits, but others live outside the city or even the state. We want to send a message to customers who have already made a purchase and give them another chance to order, so we send them coupons.

We really do not want our list to contain customers who live far away from the city, to send coupons to those who probably do not live in the area we want. So we not only find people who live in our city, but also people who live in our area.

In short, the question we want to answer in our inquiry form is: Which customers live in this area, are they outside the city limits, and have they ordered our bakery?

Step 2 – Identify the information that is needed

What information do I need to see about these customers in the list? Specifically, we need the customer’s name and contact information, address, phone number, and email address. But how do we know if they have given their order or not? Each record of the customer order shows that it has placed the order. If we consider the order ID numbers, we can summarize the list of customers who only ordered before.

Step 3 – Embedding the tables that contain the information we need

In order to write a query form, you need to be familiar with the different tables in the database. Based on our database, we know that the customer information we need is in the right place in the customer table. The order ID number is in one part of the order table. We need to consider only these two tables to find all the information we need.

Step 4 – Determine the criteria for the search form to search

When you set a criterion for a string in the query form, you are basically using a filter that tells the query form to retrieve exactly the information that matches that criterion. Check the list of strings in this query form. How and where can we set a benchmark that will help us better answer our questions? We do not want customers who live in our city, Raleigh, so we want a benchmark that returns all records except those in that city.

We do not want customers who live far away, all phone numbers in this area start with the code 919, so we consider a criterion that only goes back to the records. This ensures that the coupons are sent to customers who live close enough to them.

Therefore, we do not set a standard for the order idea field or any other field because we want to see that all orders are for people who have only two set criteria. In order to write a query form, you need to be able to set the criteria in a language that Access understands.

As you can see in the image above, our standard is a phone number that starts with 919. To learn how to write more criteria, refer to the Quick Reference Criteria Form Reference Guide, which contains the most common information used in the Access Query Form.

Connecting tables in query form (common tables)

The final point to consider when designing a query form is how to link the tables together. This is what you will see in the Object Relationship pane when you connect two tables in the Access query form :

The line that connects the two tables is called the join line. Look at how the join line is an array function. Above is a left-to-right arrow that indicates that the query starts at the left, and then just look at the Data record table on the right, which corresponds to the background already seen on the left.

Your tables are not always connected this way. Sometimes Access connects them from right to left.

Either way, you may want to make sure your question contains the correct information. You need to change the connection direction. The connection direction can affect what information your query retrieves.

The line that connects the two tables is called the join line. Look at how the join line is an arrow. Because of this, this is a form that shows the order in which the query looks at the data from the two tables. Look at the table on the right, which is related to the background already seen on the left. Your tables are not always connected this way.

Sometimes Access connects them from right to left.

Either way, you may want to make sure your question contains the correct information. You need to change the direction of the connection. The connection direction can affect what information your query retrieves. To understand what this means, consider the query you are asking. For our query We need to see the customers who have ordered so we have the customer table and the order table. Let’s take a look at some of the data in these tables.

What do you notice when you look at these lists? First of all, any order in the order table is related to the person in the customer table, meaning the customer who placed the order. However, when we look at the customer table we see that customers who have had multiple orders are related to more than one order and those who have never had an order are not related to any order.

As can be seen even when two The table is related. It makes it possible to have backgrounds in a table that have nothing to do with another table. So what happens when Access tries to stream our query with the current connection, from left to right?

Drags each record to the left of the table, the customer table.

Therefore, any background in the table on the right that is related to the Access background from the table on the left is retrieved.

Since our subscription to the customer table started with our query, it includes the records of all customers, including those who did not have any orders. This is more information than we need. We just want to see the records of customers who have ordered. We can solve this problem by redirecting the subscription line. Instead, if we go from right to left, Access first retrieves the orders from the right, which is the order table.

Access then looks at the table on the left and retrieves only the customer history associated with the custom on the right.

We now have exactly the information we want. All customers who have ordered and only as you can see we need to connect our tables correctly to create the information we wanted.

In the query we needed to use the right-to-left connection, but the correct way to connect depends on what information you want and where that information is categorized.

When we add tables to the query, Access automatically returns those tables to you. It connects but often does not connect them properly, which is why it is important to always take care of the connections between the tables before we start a query.

Create a multi-table query

Now that we have our question, we are ready to design and launch it. If you have written plans for your question, be sure to document them when creating the question.
1. From the create tab on the ribbon, select Query Design.

2. In the Dialog box that appears, select any table that you want your question to contain and click Add. You can hold down the ctrl key and select more than one table: Once we formed our query, we decided to get the information we needed from our customers and the order table so we add these.

3. After we have added all the tables we wanted, click close.

4. A table appears in the Object Relationship pane that is connected by a join line. Double-click the narrow section of the common line between the two tables to edit the shared path.

5. In the dialog box, the title Join properties will appear. Select an option to select your common path. Select option 2 (to move left to right) the connection point. In the question, the table to the left is the table of customers.

This option, which is the choice of all customers who comply with our local regulations (whether they have ordered or not) will be included in our results.

We do not want to select this option for our question. Select option 3 To connect right to left because our table is our order table. Selecting this option allows us to work with the background of all orders and only customers who have placed an order.

Select this option for your question We do because this is exactly the data we wanted to see.

6. In the Windows table, double-click the names of the ranges you want to include in your question. They will be added to the Design grid at the bottom of the page. We refer to the order table.

7- Set the criteria of the range by entering your favorite criteria in the criteria row of each range. We want to have two criteria. First, to find customers who do not live in Raleigh, type it in Not in (Raleigh) within the city limits. Second, to find customers whose area phone number starts with the code 919, just type like 919 in the number range. Phone.

8- After setting our rules, we set the question by clicking the Run command from the Design tab. 9. The results of the query in the Datasheet view The query is displayed which looks like a table. If you want to save your questions by clicking the save command on the Quick Access toolbar and when the naming is over, type your favorite name and click the ok button.

Now that you know how to use and modify an existing database, you may be interested in designing your own database. Database design can be very complex.

In fact, people take birth courses to learn how to design them. For this reason, we did not emphasize creating a database of scribes. However, we can help you get started. In this lesson, you will learn how to create a database using the existing template.

To create a database of templates

Before deciding to create a database, you may want to look at the templates in Access to make sure they fit your needs. When you select a template, Access creates a serious database based on that template.

Once created, you can fill the database with your own information or modify it to suit your needs. Note that the 2013 access pattern requires you to save an online database using Microsoft Sharepoint. Many businesses use Sharepoint to share files at work.

1. Select the file key. This will show you the Bachstage view.

2. Click on New.

3- Different templates will appear under the Blank desktop database option. You can click on the suggested search to find patterns or use the search bar to find something specific.

4- Select the template to check it.

5. A pre-template will appear before the template, along with more information on how the template can be used.

6. Click on create to use the selected template.

7. A new database will appear using the selected template.

8. It is important to note that not all templates were created by Microsoft. Many of them are created by third party providers or even individual users, so some templates may work better than others. If you want to download new templates, be sure to visit this website . 

Introduction

While you are always entering information directly into the database table, it may be easier for you to use the forms. Forms ensure that you enter the correct information in the exact location and format.

This lesson explores the benefits of using forms in a database. You will look at examples of different forms and form components. In the end, you will learn how to use forms to enter new information and review and edit existing documents.

In this tutorial, we will use this simple database. Forms are very popular because they are useful for the person looking for the information or the person who provided it.

They are a way of getting the information needed in a particular format, which It means that one knows exactly which information to consider or where to put it.

This is only true for forms in Access. When you enter information into a form in Access, the information goes exactly where it is supposed to go: into one or more related tables.

While entering information into simple tables is somewhat straightforward, data entry can be more complicated when you start busy tables with documents from elsewhere in the database.

For example,

the order table in a bakery database may be linked to information about customers, products, and prices taken from relevant tables. For example, in the orders below, the customer idea section is connected to the customer table.

In fact, in order to review the full order, you should also see the order item table, where the menu items that make up each order are recorded.

Documents in these tables include ID numbers of documents from other tables. You can not learn just by looking at these documents because ID numbers do not tell you anything about the data to which they relate.

In addition, because you have to look at two tables to review an order, you have to have a hard time finding even the most accurate data. It is easy to see how many documents to review or import. This can be a difficult and tedious task.

A form containing similar data might look like this:

As you can see, this record can be much easier to understand when checked in the form. Registration modification will also be easier because you will not have to know any ID number in order to enter new information. When you use a form, you do not have to worry about entering information into an exact table or an exact format, this form can control these things itself. You do not need to move the tables back and forth because the forms gather all the information you need in one place.

Not only do forms make the data entry process easier for the user, but they make the databases themselves work smoothly and efficiently. Using these forms, database designers can control exactly how users can interact with the database. They can even set restrictions on the execution of the individual form to make sure that all the required information is entered and all of it is entered in a valid form. This will be useful because keeping data consistent and organized is essential for an accurate and powerful database.

In order to open existing forms Access software

1. Open your database and place the Navigation pane.
2. In the Navigation pane, enter the form you want to open. Forms are marked with this… icon.
3. Double-click the desired form. It will appear as a tab in the document tab bar.

Enter and modify information

Depending on the database you are using, the forms you work with may include special tools and features that allow you to perform common tasks with a single click of a button. You will see examples of this tool interacting on the next page. However, no matter what form you work on, you can follow similar methods to do certain basic tasks.

In order to add a new record

In order to add two ways to submit new information to a form:

• Then In the grouped records, click on the new command in the bar key home view.

Find existing records for review or editing

There are two ways to find and check existing records using a form, and they both use the Navigation bar at the bottom of the page.

• Click on Navigation arrows to check simultaneously. The right arrow guides you to the next record. The left bow guides you to the next step.

• To search for a record, type a word that you know is listed in the Navigation search box.

To save current documents

1. Select the Home key and place the group of documents.
2. Click the Save command. The current record will be saved.

In order to delete current documents

1. Select the home key and place the group of documents.
2. Click on the delete command.

1. A dialog box will appear. Click on the word yes.

1. Registration will be deleted forever.

Use form features in Access software

The exact method you use to fill out a form varies depending on the text and the layout of the form you are using. Forms in a database are probably similar to the examples in the following two interactions. Among them, they include most of the features that you commonly find in forms. Click the buttons below the interaction to learn a simple form.

Some forms may include several options, such as yearbook buttons, drop-down lists, yes or no checkboxes, subforms, and merged tables. Click the buttons below the interaction to learn more complex forms.

• Personal applications
• Small business applications
• Office programs
• Extensive applications
• Front-end applications for client / server databases
• Web applications

1- Development platform for personal applications

At the introductory level, you can use Access to develop simple, personal database management systems. The point to be aware of is that accessing the device seems deceptively easy. Extra built-in access wizards make it a product that anyone can use. After going through a series of steps and questions in the wizard, the program is created and you can easily access different parts of the program, data entry pages, reports and backup tables.

In fact, when Microsoft first released Access, many people thought that the work of a programmer or computer trainer was considered insignificant because it seemed that anyone could write a database program using Access. Although the simplest access programs can be produced without any design ideas and very simple, most programs require at least a little design and modification to customize.

If you are not an end user and do not want to spend a lot of time learning the intricacies of access, then using access wizards to generate personal applications will satisfy you. You can change some parts made with the wizard and there is no problem. This is when you want to customize a personal application without having the right basic knowledge.

2- Development platform for small business applications

Access is a great platform for building and developing an application that runs a small business. With its wizards, you can quickly and easily build the foundation of the program. The ability to build macros and code modules allows users and professional developers to build a library of reusable codes, and the ability to add code to forms and reports allows them to submit forms and reports. Build more powerful custom apps.

Time and cost During the development process, the main limitation is the use of access to develop a small and custom business plan. Many people use Access Wizards to start the development process, but then realize that they can not customize their applications on their own. Small business owners often experience this problem even more than personal users. The demand for a small business plan is usually much higher than for personal plans. Many physicians, lawyers, and other professionals seek professional help after they reach a dead end in the development process.

They are always worried about the cost of converting their application into a usable application. For example, a doctor who has created a series of forms and reports for his office automation. Everything is fine as long as the patient’s bill is prepared, payments are received and reports are received. Although these processes may seem simple at first glance, in most studies the doctor finds that reports and forms made with the wizard do not have the necessary complexity in the billing process.

Unfortunately, the doctor did not have the time or programming skills to add the necessary features. Therefore, in using Access as a tool for developing small business applications, one should be realistic about the cost and time of the development process, even if they are among the simplest applications.

3- Development platform for administrative programs

Access is great for developing applications for different sectors in large companies. Most departments in large companies allocate funds to produce well-designed programs.

Most departments usually have a computer expert to help design the forms and reports. This makes each section have a unique program. If you need a sophisticated form of reporting or programming, large companies usually have the resources and internal backers who can help. If there is no support, the work is outsourced to outside professionals.

4- Development platform for large-scale applications

In addition to being the best choice for office applications, Access is also useful for producing large, global applications. Success rate depends on the company. There are limitations; For example, limiting the number of users who can run the program simultaneously while maintaining performance, or limiting the number of input records to a table without a significant drop in performance. The number and extent of these restrictions depend on different factors; As:

• What is the volume of traffic in the network?
• What is the amount of RAM and how many processors does the server have?
• How to use the server? For example, are programs like Microsoft Office downloaded from the server or from clients?
• What kind of work do app users do? For example, do they search? Import data? Execute reports? …
• Where do Access and Access programs run? (Server or user system)
• What is a network operating system?

Experience has shown that Access applications that are not based on client / server networks and have more than 10 to 15 simultaneous users and more than 100,000 records will perform poorly. Remember that these numbers depend on the factors listed and acceptable performance from you and the users. If these restrictions are in the back-end (server side), you should consider the access as the front-end (client side) in the client / server database, that is, you can use the access to create forms and tables in While storing in tables and queries are done on the server side of the database.

5-Front-end for client / server applications

A client / server database, such as SQL Server or Oracle, processes queries on the server side and returns the results to the user system. The server software cannot display the data to the user and this is where access is used. Access as a user side section can display data returned from the server in reports, Excel pages or forms. If the user changes the data in the access form, the user system sends these changes to the database on the server side. Finally, you can either connect to a database where data is accessible to you and users through tables, or use techniques to access client / server data directly.

6. A tool for web development programs

You can use Access to build web applications, applications that run in the browser. Web Access capabilities have been greatly developed since Access 2013.

• Macros in Access are different from macros in Word or Excel. In fact, in Word and Excel, you record the steps on a series of keys and then execute it.

• Access macros are made of defined operations that allow you to automate repetitive tasks and increase the capabilities of objects and controls.
• Macros can be independent objects that can be seen from the Navigation pane or embedded directly in a Form or Report. After creating database objects such as tables, forms and reports, you can quickly and easily link all objects together with macros and create a simple database program that anyone with even a little knowledge can use. Or change it.
• Macros are a way to execute commands without having to write or even know VBA code, and of course there are many things that can only be achieved with macros.

Build a macro

We want to create a simple macro that creates a form by clicking the command button. To do this, we start with a database and a form called frmEmployeeData, in which there are two tabs.

In the form we add a button that allows the user to open the information of all jobs.

Go to the Design tab of the form and add a button to the form from the controls menu.

The Command Button Wizard box opens. There are several ways to build macro operations, but the easiest way is to easily use the Commander Button Wizard.

For common tasks such as opening a form, select Form Operations from the Categories list and Open Form from the Actions list, and click Next as shown below.

.

We need to specify which form to open with this button. Select the frmJobs option here and click Next.

On this page we have two options: the first option is to open the form and find a specific record, and in the second option the form opens by displaying all the recorded records. Select the second option and click Next.

We can put an image for the command button or write a custom text. Here we type the View Jobs text to display on the command button and click Next.

As you can see in the image below, we can specify a meaningful name for the command button. With this name we can use the button in other codes or macros. Here I write the name cmdViewJobs and finally click on the Finish button.

Now we go to the form view window.

As you can see, the View Jobs button has been added to the form. Click on it.

A form opens but there is no information in it.

Return to the frmEmployeeData form design section. Select the command button and then go to the Event tab in the Properties Sheet panel on the right.

We see that we created a macro with the wizard embedded in the On Click event. If we want to change the macro, we click on the. Button to open the macro.

The macro design page opens and can be seen on the right side of the Action Catalog panel. Here all operations in the internal folders are specified in the Actions section. Data Entry, Data Import / Export and. Options are seen. On the left is the main part of a macro. This macro contains only one operation and by clicking on the operation you can see the rest of its properties.

In the Form Name field, the name of the related form is written, to see other forms in the database, we can click on its arrow. The way the form is displayed is customizable from the View section and we can open it in Form, Design, Print views.

In the Where Condition section, a filter or a condition can be set for Where.

We change the value of the Data Mode field because the frmJobs form is set to Add, which only allows new records to be added. We can define it again in macro by changing it to Edit.

Now we save our macro. Close the macro design window and return to the form design page.

Click the View Jobs button again.

Clicking this button opens the frmJobs form and we can see all the jobs in the database.